Sunset Lake January 2018 Board Meeting Minutes
January 10th, 7:35PM
Present: Cynthia Freund, Mike McLaughlin, Maggie Potter, Harshal Limaye, Mike Gilmore, Helder Cristovao, Rob Bolte, Donna Marlowe
Absent: Lisa Kutchaver, Mona Ragazzo
President: Mike McLaughlin
Last year we had more than one person take meeting minutes and Mike requested Harshal to get back with status on all minutes.
Mike stated the roles and responsibilities of the board members for 2018:
Mike M – President
Mona R – Treasurer
Harshal L – Recording
Mike G – Vice President
Lisa K – Corresponding Secretary
Cynthia F – Membership
Donna M – Water
Rob B – Clubhouse
Helder C – Grounds
Social – Open
Environmental – Open
Open Positions:
Two board positions remain unfilled and it is important to at least fill the Social chair or else there will be no social events this year. Lisa K was kind enough to take up social last year, but Social is a job in itself and we need a dedicated person to chair the same. Mike suggested we form a committee with the task of filling out the open positions.
Volunteer Hours: As decided during last year’s annual meeting, it will be mandatory for each member family to contribute at least 4 hours every year in volunteer activities. It will be the board’s responsibility to communicate the list of available tasks that members can sign-up for and put a system in place to track all volunteer hours from the membership.
Beaver update – Traps did not work and the plan is to use snares as bait.
Newsletter: Lisa requested blurbs from all board members to put together into the next newsletter.
New members transition – Mike M said Cindy Welsh will transition water quality responsibilities to Donna M and Chris will transition clubhouse over to Rob B.
Budget: Mike asked the board to list the priorities in their respective areas for this year.
The top three priorities identified for safety of our members are: 1.) Removal of hickory dock (minimal cost), 2.) Cutting of dead tree by clubhouse (estimated $900), and 3.) Electrical work at clubhouse (estimated to be under $2,000).
Other miscellaneous items were also listed and discussed:
Maggie – Lifeguard Ring and Box needs to be put up. New umbrellas, storage box.
Mike G – Hydro raking, Tree removed $800
Clubhouse – Freshen up the bathroom, sheetrock, fan. Drywall tape is cracking
Volleyball Net on playground
Website – Harshal to look in to it
Email lists need to be cleaned up
Upcoming meetings:
Feb – Mike G
March – Harshal
April – Cynthia
May – Donna
June – Rob
July – Helder
August – Mike McL
September – Lisa
October – Maggie
November – Mona
New Business:
No new business:
Meeting adjourned at 9:15PM